Study information to help advise strategic decision making.
As an Administrative Assistant, you are usually the first person a client sees or talks to when they contact a company. Your job responsibilities in the office include answering phones, greeting clients, scheduling appointments, and taking care of the myriad clerical and organizational tasks that keep your company running smoothly.
The title of Administrative Assistant is sometimes used interchangeably with Secretary. But while these two jobs share a lot of the same tasks, Administrative Assistants tend to have more responsibilities and work for higher-level members within a company.
Your job is to be a coordinating, organizing powerhouse. You answer phones and e-mails, set up appointments, keep an eye on your boss’s calendar, and keep track of records by filing paper and electronic information. In other words, you do everything you can to keep the office organized and running smoothly. While you do general office tasks like photocopying, faxing, and filing, this job has also grown to include more complex responsibilities. For example, you create Power Point presentations, prepare budget reports, coordinate travel plans, and research potential suppliers and business partners.
Apart from the ability to do all these tasks, you need a welcoming personality in order to be perfect for this job. That’s because ultimately, you serve as the face of the company or the executive you work for. Excellent attention to detail is also necessary—you need to know everything that’s happening in the office, and to be able to find any information at a moment’s notice. As for the rewards, although as a newbie Administrative Assistant, you probably won’t be getting a huge paycheck, years of experience working for highly paid executives can pull in impressive salaries.